Last Updated: January, 2025
This Privacy Policy (“Policy”) is meant to help you understand what information Diamond Media Solutions, Inc. (“Diamond Media,” “we,” “us,” or “our”) collects, why we collect it, and how you can update, manage, or delete your information. This Policy also explains your rights and choices regarding your personal information.
This Policy applies to:
Our software-as-a-service product EARL (“EARL” or “Site”),
Our corporate website www.diamondmediasolutions.com,
Our social media pages,
And related analytics, advertising, media, and marketing services (collectively, “Services”).
Protecting your confidential information is a priority, and we understand this is a big responsibility. By visiting, accessing, or using our Sites or Services, or by providing your information to us, you consent to the practices described in this Policy. If you do not agree, please discontinue use of our Sites or Services.
We may collect information that identifies, relates to, describes, or could reasonably be associated with you, your household, or your device (“Personal Information” or “PII”).
| Category | Examples | Collected |
|---|---|---|
| A. Identifiers | Real name, alias, IP address, postal address, email address, account name | YES |
| B. California Customer Records Info | Name, address, telephone number, education, employment | YES |
| C. Protected classifications | Age, gender, marital status, veteran status | MAYBE (if submitted in job applications) |
| D. Commercial Information | Products or services purchased, or considered | YES |
| E. Biometric Data | Fingerprints, voiceprints, retina scans | NO |
| F. Internet Activity | Browsing history, search history, interactions with our Site or ads | YES |
| G. Geolocation Data | Physical location or movement | YES |
| H. Sensory Data | Audio, visual, electronic data | NO |
| I. Employment Information | Current or past job history, resumes | YES |
| J. Education Information | Student records (if part of job application) | YES |
| K. Inferences | Preferences, interests, tendencies | YES |
Contact details (name, email, phone, address, billing information).
Communications (emails, calls, messages, or uploaded files).
Job application information (resumes, references, background checks where permitted).
Images or content you submit to us.
Cookies & Tracking: We use cookies, web beacons (clear GIFs), and similar technologies to improve user experience, personalize ads, measure performance, and detect fraud.
Traffic Data: IP address, domain server, browser type, operating system, and pages visited.
Device & Usage Data: Frequency of use, device type, referral URLs.
You may disable cookies in your browser, but some features may not function properly.
We may receive data from social platforms (Facebook, Instagram, LinkedIn, Twitter), data brokers, HR systems, and other partners with whom you have voluntarily shared your information.
We use your Personal Information to:
Provide and improve EARL and related Services.
Deliver relevant advertising and marketing.
Communicate about Services, updates, or offers.
Verify identity and process job applications.
Detect and prevent fraud, security incidents, or unlawful activity.
Comply with legal obligations and respond to lawful requests.
Conduct research and analytics.
We may share your information with:
Service Providers (hosting, analytics, data processing).
Business Partners (for marketing, promotions, or service delivery).
Business Transfers (in case of merger, acquisition, or bankruptcy).
Legal Obligations (to comply with law, regulation, subpoena, or court order).
Fraud & Safety (to protect rights, property, and safety of our company, employees, and users).
Aggregated or De-Identified Data for research and reporting.
We do not sell Personal Information.
Marketing Emails: Unsubscribe via links in our emails.
Interest-Based Ads: Opt out at https://optout.aboutads.info.
Credit & Insurance Offers: Opt out at https://www.optoutprescreen.com/form or call 1-888-567-8688.
Cookies: Adjust your browser settings to manage cookies.
Our Sites and Services are not intended for children under 13, and we do not knowingly collect data from them. If we learn that we have collected such information, we will delete it.
If you are under 18, you may request deletion of any Personal Information collected by emailing optout@emaildms.com.
Content you post on our social media or other public platforms may be visible to others and may be used in ways outside our control. Please use caution before sharing.
Our Sites may contain links to third-party websites. Their privacy policies and practices apply, not ours. We disclaim responsibility for those sites.
Some browsers offer “Do Not Track” settings. At this time, we do not respond to those signals.
We use commercially reasonable measures (including SSL protocol) to protect your data. However, no transmission or system is 100% secure, and we cannot guarantee complete protection against unauthorized access.
We may revise this Policy at any time. The latest version will always be posted on our website with the “Last Updated” date. Your continued use of our Sites or Services after changes are posted means you accept the updated Policy.
This Policy and your use of our Sites or Services are governed by U.S. law and the laws of the State of Florida, without regard to conflict-of-law rules. Any disputes will be subject to the exclusive jurisdiction of the state and federal courts located in Pinellas County, Florida.
If you are a California resident, you have the right to:
Request Information: Know what categories of Personal Information we collected and shared in the past 12 months.
Access & Portability: Request a copy of the specific Personal Information we hold about you.
Request Deletion: Ask us to delete your Personal Information, subject to legal exceptions.
Non-Discrimination: You will not be denied goods or services or charged differently for exercising your privacy rights.
To submit a request, email us at optout@emaildms.com or call 727-942-7117. We will verify your identity before fulfilling requests.
If you have questions about this Privacy Policy or wish to exercise your rights, please contact us at:
Email: optout@emaildms.com
Phone: 727-942-7117
Mail: Diamond Media Solutions